Request for Proposals

Proposals are being accepted by the BC Rodeo Association Board of Directors for a contract position to fulfill the duties of Office Manager and Entry System Secretary.  This will be a single contract submitted by Individual(s) who are able to fulfill the duties and obligations outlined below.

Please direct all questions to Denise Swampy |

Submit Proposals electronically to:

 Gord Puhallo |

Shaylene Tucker |

Denise Swampy |

Closing Date:  October 8th, 2021

Term of RFP:  1 year

The successful applicant will be required to provide a performance bond in the amount of $2000.00

Successful applicant will report to:  BCRA President and Board of Directors

Proposal must include provisions for an office dedicated to the business of the BCRA.  This can be a designated building or office at the person’s residence but must be primary to the business of the BCRA; secure (locked when not occupied by the ‘Office Manager’).  

Moving costs and expenses will be the responsibility of the selected applicant.

Office Requirements:

  • A phone line dedicated to the business of the BCRA
    • Minimum dedicated (only the business of the BCRA) office hours
      • Summer Hours:  March 1 to October 31 (annually) 
        • Monday to Thursday  9:00am to 5:00pm
        • Friday 9:00am to 12:00pm
      • Winter Hours:  November 1 to April 30 (annually)
        •  9:00 am to 4:00pm Tues – Thurs
        •   ‘Winter hours’ are a reflection of the reduced work load anticipated during the winter months however, the expectation is that the business of the BCRA is to be kept current and therefore additional hours may be required.

General Office Administration

  • Perform all office administrative tasks pertinent to the day to day operations of the BC Rodeo Association.
    • Refer to Section 11.03 of the BCRA by-laws for a general description of the requirements for office administration.
    • Board of Directors Meetings:
      • Coordinate conference call logistics
      • Attend (conference or in person) meetings
      • Provide current financial documents
      • Take minutes and provide minutes to the BOD within 2 days of each meeting


  • Liaise with all current sponsors to maintain or increase sponsorship for the new season
    • Contact previous (1 year preceding) sponsors to promote the BCRA and  propose options for  sponsorship

Entry System:

  • Provide an entry system that meets the requirements of Section Five of the BCRA rule book (2020)
    • Note that the membership may vote on changes to entry system rules  at the annual AGM


  • New sponsorship
    • Provincial, Community and Federal Grants

Proposal Evaluation:

  • Proposal Price
  • Experience (administration, accounting, communication, marketing, grant applications)
  • BCRA Membership
  • Proposed Office Location (geography)
  • Candidate(s) suitability
  • Entry system
  • Must have thorough rodeo knowledge and experience

The successful  candidate will require an interview and will provide a demonstration of rodeo entry system procedures.

We thank all candidates for applying, but only selected candidates will be contacted.